In today’s fast-paced business environment, managing projects efficiently is crucial for success. Whether you’re a small business, a growing agency, or a large enterprise, choosing the right project management tool can make all the difference. Teamwork, a cloud-based project management software, has steadily gained popularity for its blend of powerful features and ease of use.
Designed to help teams plan, track, and execute projects seamlessly, Teamwork promises to boost productivity, enhance collaboration, and keep your projects on schedule and within budget.
But with so many project management tools available, you may be wondering if Teamwork is the best fit for your team. Perhaps you’re already using a traditional tool like Excel, which is popular for its flexibility but falls short when it comes to managing larger, more complex projects.
Is Teamwork really any better than Excel?
In this comprehensive review, we’ll dive into Teamwork’s key features, pros, and cons, and compare it to Excel to help you decide if it’s the right solution for your business in 2025. We’ll also explore how Teamwork stands up against other popular project management tools in terms of functionality, ease of use, and value for money. Let’s dive in!
Overview
When it comes to project management tools, there are countless options available. However, finding one that balances simplicity with powerful features can be a challenge. Teamwork, a cloud-based project management software, promises to strike that balance. It’s designed to help businesses, agencies, and remote teams effectively collaborate, plan, and deliver projects on time and within budget. With its range of features, Teamwork aims to be the go-to solution for managing everything from tasks to budgets to time tracking.
But does it live up to the hype? In this 2025 review, we’ll explore everything Teamwork has to offer, breaking down its pros, cons, and the bottom line on whether it’s truly better than more traditional tools, like Excel.
Teamwork Is Easy to Use Without Sacrificing on Features
One of the main draws of Teamwork is that it’s intuitive and relatively easy to get started with. Even if you’re new to project management tools, you won’t have to wade through overly complicated features or complex interfaces to get your work done. That said, despite its user-friendly design, it doesn’t skimp on features. Teamwork offers a solid set of tools, designed to support team collaboration, project tracking, and performance analysis.
If you’re currently managing projects using a basic tool like Excel, or if you’re juggling spreadsheets for budgeting, time tracking, and task management, Teamwork could be the upgrade you’re looking for. It doesn’t just replace Excel; it enhances your capabilities with more robust project management tools.
Features
Teamwork offers a robust set of features designed to streamline project management and enhance team collaboration. From task management and time tracking to budgeting and customizable workflows, it provides everything needed to keep projects on track. In this section, we’ll dive into the standout features that make Teamwork a top choice.
Everything You Need for Managing Projects on Time and on Budget
One of the standout features of Teamwork is its comprehensive project management suite. From task management to budget tracking, it offers everything you need to keep your project on track and within the allocated resources. Here’s a closer look at the features that make Teamwork stand out.
- Task Management: Create tasks, assign them to team members, set due dates, and track progress. You can break down large projects into smaller tasks, assign responsibilities, and monitor progress through various views.
- Time Tracking: Unlike Excel, Teamwork includes built-in time tracking, allowing you to log hours spent on each task. This feature is especially useful for billable work or when tracking team productivity.
- Budgeting: Teamwork lets you define project budgets and monitor expenses in real-time. You can track costs, making sure that the project doesn’t go over budget.
- Milestones: You can define key project milestones to track progress and ensure you’re on the right path. This adds a layer of project management that’s not readily available in Excel.
- Gantt Charts: Teamwork provides Gantt charts to help visualize the project timeline, dependencies, and deadlines. This makes it easier to identify bottlenecks and ensure your project stays on schedule.
These features combined create a powerful system for keeping your projects on track from start to finish. Excel simply cannot compete in this space with its limited tools and manual tracking.
Highly Customizable Project and Task Management
Customization is where Teamwork really shines. Unlike Excel, which requires manual updates and can become unwieldy as projects grow, Teamwork allows users to tailor workflows to their needs.
- Custom Fields: You can add custom fields to tasks and projects, allowing you to capture specific data that’s important to your team. This could include priority levels, task categories, or custom tags for easy filtering and sorting.
- Templates: With Teamwork, you can create templates for recurring projects, saving time on setup. Whether it’s a monthly report, a quarterly review, or a standard product launch, templates help streamline the process.
- Permissions: Manage who has access to which aspects of your projects. Set permissions so team members can only view or edit the information relevant to their role. This feature is essential for large teams or projects with sensitive information.
These customization features make Teamwork adaptable to various industries and project types. It offers a level of flexibility that Excel lacks, ensuring that it can be molded to fit your workflow.
Multiple Views for Tracking Projects
Teamwork offers several views for tracking your project’s progress. Depending on your preference or project needs, you can choose the view that works best for you.
- List View: A simple list of tasks and deadlines, ideal for teams who like to work with a clear checklist of what needs to be done.
- Board View: For those who prefer a more visual approach, the board view offers a Kanban-style layout. This view allows you to drag and drop tasks as they progress through stages.
- Gantt View: This view helps with visualizing project timelines and dependencies. It’s an excellent option for tracking long-term projects with multiple steps and milestones.
- Calendar View: Perfect for teams that like to see tasks and deadlines laid out in a calendar format, allowing for better planning and scheduling.
These various views help you manage your projects in the way that makes the most sense for your team. Unlike Excel, which offers only a flat spreadsheet view, Teamwork offers flexibility in how you view and manage your tasks.
Built-in Time Tracker
The built-in time tracker in Teamwork is an essential feature that Excel simply can’t match. With Teamwork, you can start and stop timers directly within tasks, giving you accurate records of time spent on each task. This is perfect for teams that need to track billable hours, as well as for project managers who want to measure productivity and efficiency.
Time entries can be recorded manually or through the timer, and the tool provides detailed reports, so you can analyze how much time was spent on each project phase. Excel requires you to track time separately, making it prone to errors and inconsistencies.
Dashboards & Everything
Teamwork offers customizable dashboards, allowing you to visualize project data at a glance. You can create personal dashboards or team-wide dashboards to track key performance indicators (KPIs), project progress, and deadlines. These dashboards are highly customizable and can show information such as task completion rates, upcoming deadlines, and team member workloads.
For project managers, these dashboards are invaluable, providing a real-time view of the project’s health. This is much more efficient than using Excel, where you would have to create separate charts or tables to get similar insights, often requiring manual updates.
Extensive Product Suite and Integrations
Teamwork is not just a standalone tool—it’s part of a broader suite of products designed to support various aspects of business management. Teamwork offers additional tools like:
- Teamwork Desk: A helpdesk tool for managing customer service tickets and client communications.
- Teamwork Chat: A communication platform to facilitate team collaboration and real-time discussions.
These tools integrate seamlessly with Teamwork’s project management platform, providing a unified system for managing both internal tasks and external customer communications.
Additionally, Teamwork integrates with various third-party applications, such as Slack, Google Drive, Dropbox, and more, making it easy to connect your existing tools into the platform.
Ease of Use
One of the standout features of Teamwork is its ease of use. Despite offering a robust set of tools, the platform is designed to be intuitive and user-friendly. Whether you’re a beginner or an experienced project manager, Teamwork’s straightforward design makes it easy to get started and navigate efficiently.
Teamwork Is About as Simple as It Gets
Despite its wide range of features, Teamwork is designed with user-friendliness in mind. The interface is intuitive, and the platform offers helpful guides and tooltips to help you get started. This makes it easy for new users to pick up without a steep learning curve.
Getting Started with Teamwork
Teamwork provides a simple onboarding process. After signing up, users can walk through a guided setup that covers the basics, from creating a project to assigning tasks. The platform also offers tutorials and knowledge base articles to help users get familiar with advanced features.
Intuitive Design With Many Smart Shortcuts
Navigating Teamwork is a breeze thanks to its clean interface and intuitive design. It offers smart shortcuts to help you perform tasks faster. For example, you can quickly assign tasks, adjust due dates, or move tasks around with drag-and-drop functionality.
Start Projects Fast with Project and Task Templates
Teamwork’s pre-built project and task templates make getting started with a new project quick and easy. These templates cover various types of projects, from marketing campaigns to software development. Additionally, users can create custom templates tailored to their team’s specific needs.
Generate Reports on Everything With a Click
Generating reports in Teamwork is incredibly straightforward. With just a few clicks, you can generate detailed reports on time spent, task completion, and project progress. These reports can be customized and exported, saving time compared to manually tracking and compiling data in Excel.
Collaboration Tools
Effective collaboration is key to successful project management, especially for remote teams. Teamwork offers a suite of collaboration tools designed to streamline communication, file sharing, and task management. These features are ideal for fostering teamwork, ensuring that everyone stays aligned, connected, and on track, no matter where they’re working from.
Feature-Rich Collaboration Tools Perfect for Remote Teams
Teamwork is built with collaboration in mind. Its suite of tools facilitates communication, task management, and document sharing, making it ideal for remote teams.
- Task Comments: Each task includes a comments section where team members can leave feedback, ask questions, and provide updates, creating a central hub for communication.
- File Sharing: Teamwork allows you to share files with team members, ensuring everyone has access to the latest documents. The file-sharing system supports version control, so you can easily track changes.
- Real-Time Notifications: Team members receive instant notifications when tasks are updated, making sure that no one misses important changes.
These collaboration tools are integrated within the platform, providing a seamless experience. This is a major advantage over Excel, where you would need to use separate tools for communication, file sharing, and project management.
Team Dashboard & Communication
The team dashboard consolidates key project information and team activities in one place. You can use it to track milestones, upcoming deadlines, and individual team member workloads. Communication is facilitated through integrated messaging tools, allowing teams to discuss tasks and projects in real time.
File Sharing
Teamwork’s file sharing system enables teams to upload, share, and collaborate on documents. With support for cloud storage services like Google Drive and Dropbox, you can ensure all your team’s documents are in one central location.
Mobile App
For teams on the go, Teamwork’s mobile app ensures you can manage your projects from anywhere. The app supports most of the features found on the desktop version, including task management, time tracking, and file sharing.
Support
When it comes to support, Teamwork offers a range of helpful resources to ensure users can quickly resolve any issues they encounter. From responsive live chat to detailed knowledge bases, Teamwork’s support system is designed to provide assistance in a timely manner, ensuring minimal disruption to your workflow.
Support Is Fast and Helpful: Just Don’t Call the Phone Lines
Teamwork offers a range of support options, including live chat, email support, and a detailed knowledge base. The live chat feature is quick and responsive, providing answers to common questions in real time. For more complex issues, email support is available.
However, phone support is not offered, which can be a downside for users who prefer immediate verbal communication.
Pricing
When it comes to pricing, Teamwork offers flexible plans designed to accommodate different team sizes and project needs. Whether you’re a small business just starting or a large enterprise managing multiple projects, Teamwork provides affordable options with a range of features. Here’s a breakdown of its pricing structure:
Fair and Affordable With a Free Plan
Teamwork offers a variety of pricing plans, including a free tier that’s suitable for small teams with basic project management needs. Paid plans start at $10.99 per user per month, offering advanced features like time tracking, integrations, and custom branding.
Comparison: Teamwork vs. Excel
When it comes to managing projects, many teams rely on Excel for its versatility and familiarity. However, as projects grow in complexity, Teamwork offers specialized tools designed to streamline the process. In this section, we’ll compare Teamwork with Excel to highlight the key differences and advantages of each.
How Does Teamwork Compare to Excel?
While Excel is a popular tool for managing data, it falls short when it comes to project management. Excel requires manual updates, and lacks features like time tracking, task dependencies, and real-time collaboration. Teamwork, on the other hand, is specifically designed for project management, offering a complete set of tools to streamline tasks, track time, monitor budgets, and collaborate effectively.
If you’re currently using Excel for project management, Teamwork could be the upgrade you need to improve your processes and drive better results.
Teamwork Review: Bottom Line
Teamwork is an all-in-one project management solution that balances powerful features with ease of use. It’s perfect for teams looking to streamline project workflows, track time and budgets, and enhance collaboration. While it may not be the cheapest option, its comprehensive set of features makes it a worthwhile investment for businesses, especially those looking for a more robust alternative to Excel.
FAQ
Is Teamwork suitable for large enterprises?
Yes, Teamwork offers enterprise-level solutions with customizable features designed to meet the needs of large organizations.
Can I integrate Teamwork with other tools?
Yes, Teamwork integrates with popular third-party tools like Slack, Google Drive, and Dropbox.
Does Teamwork offer a mobile app?
Yes, Teamwork provides a mobile app that allows you to manage projects and tasks on the go.
Is there a free trial available?
Yes, Teamwork offers a 30-day free trial for its paid plans.
How does Teamwork compare to Excel for project management?
Excel is limited to basic data management, while Teamwork offers specialized features like time tracking, task dependencies, and collaboration tools. It’s a more efficient and scalable solution for managing projects than Excel.